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Terms of participation of bvitg Service GmbH for the DMEA nova Award
The DMEA nova Award is presented to startups with particularly visionary and convincing ideas and solutions that decisively transform and advance the digitalization of the healthcare sector.
The DMEA nova Award is sponsored and presented by the Bundesverband Gesundheits-IT - bvitg e. V. and its subsidiary bvitg Service GmbH (hereinafter referred to as "bsg"). The organizer of the competition is bvitg Service GmbH, Markgrafenstr. 56, 10117 Berlin, Germany.
Startups wishing to apply for the DMEA nova Award must register with bsg on the DMEA booking portal (hereinafter referred to as the "portal") and submit their application via the portal. By registering on the portal, applicants agree to these conditions of participation.
1. Objective
Digital healthcare startups are more than just emerging companies; they are creative forges that bridge the gap between traditional medical practices and cutting-edge technology. The disruptive nature of startups is helping to challenge outdated structures and make healthcare more agile, accessible and efficient - to create a connected healthcare landscape where patients, doctors and other stakeholders are connected like never before.
The DMEA nova Award gives digital health startups the opportunity to present groundbreaking ideas and disruptive solutions for digital healthcare. It also creates valuable networking opportunities for startups to get in direct contact with potential partners, investors and customers from the industry at and after the DMEA.
2. Application conditions
2.1 Free application for all startups that were founded no more than 5 years ago.
2.2 Any startup that is an exhibitor at the "_Focus: Startups" area of the DMEA can apply via the open Call for Ideas. Other startups can participate once in the application process and, if nominated, in the event. Subsequent applications will not be considered.
2.3 Multiple applications are not possible; each startup will be given one opportunity to apply for a pitch on a selected topic at the DMEA.
2.4 Participation in the competition is free of charge and voluntary.
3. Registration on the portal and application
3.1 It is mandatory to provide the data marked with an asterisk (*) in the portal, as it is required by the bsg to decide on the application and to carry out the competition and the DMEA.
3.2 All applications are stored on the portal, even if they are not accepted. The bsg uses this data for the planning of future DMEA events, for example, to contact rejected applicants for future events or to determine whether applicants have already applied for the DMEA nova Award at an earlier date.
If you do not wish this to happen, you can request the deletion of the applications you have submitted or your entire portal user account by sending an email to dmea@bvitg.de. This has no influence on the transfer of rights of use with regard to applications that have already been awarded prizes, which is irrevocable (see § 6 of these conditions of participation).
3.3 If your entry has been accepted by bsg for the DMEA, you are obliged to provide the services specified in these Conditions of Participation.
4. Application procedure and deadlines
4.1 The key topics of the DMEA nova Award will be announced on the DMEA website.
4.2 Applications are possible from January 24, 2024 for all startups that meet the application requirements (see §2 of these conditions of participation). The closing date for entries is February 11, 2024, 11:59 pm. The nominated startups will be informed by March 7, 2024 and must provide bsg with a final pitch deck by March 22, 2024 at the latest.
4.3 The application period is binding, subsequent applications will not be considered.
4.4 All submissions must be sent to the bsg exclusively via the portal. Once the application has been uploaded, it can still be processed until the application deadline.
4.5 The bsg reserves the right to reject submissions at its own discretion if the title and/or description do not match the specified topic.
5. Determination of the award winner
5.1 The DMEA nova Award will be presented at the DMEA - Connecting Digital Health, from April 9-11, 2024 in Berlin.
5.2 The DMEA nova Award is a multi-part format in which, after the application phase ("Call for Ideas"), an expert jury will first evaluate the submitted abstracts and recommend selected entries for nomination for the DMEA. All submitted abstracts will be evaluated according to the following criteria and weighting:
- Question / need: 15%
- Solution approach: 30%
- Relevance to the main topic: 30%
- Market opportunities: 15%
- Credibility: 10%
5.3 The nominated startups will first present their pitches to the expert jury and the expert audience at the DMEA in Berlin in thematically bundled sessions in order to determine one finalist per thematic focus ("preliminaries”). The finalists determined in this way will then compete against each other in a final session to convince the expert jury and the expert audience of their ideas and solutions with their final pitches.
5.4 The startup that receives the most votes in the final session will receive the DMEA nova Award. The independent and final decisions of the expert jury cannot be contested. Legal recourse is excluded.
6. Formal requirements for the contributions (abstract / pitch deck)
6.1 When formulating and structuring the abstract, please take into account the separate guidelines on abstract structure (PDF, 115.6 kB).
6.2 Startups that have been nominated for the DMEA nova Award sessions at DMEA will prepare their own contribution ("pitch deck"), which they will present to a jury of experts and visitors at DMEA. They will make this available to the bsg in advance via an upload link provided by bsg, but no later than March 22, 2024.
6.3 You are basically free in the design of your contribution, but must observe the time limit of your slot: Your presentation must not last longer than 5 minutes (no longer than 7 minutes if nominated for the Final Session), and may otherwise be cut short by the bsg.
6.4 You are responsible for ensuring that your entry, presentation and logo do not infringe the rights of third parties (e.g. copyrights).
6.5 bsg also reserves the right to interrupt, abbreviate or terminate contributions if this is necessary for important reasons. This is the case, for example, if contributions do not correspond to the agreed topic, infringe the rights of third parties, are illegal or contain discriminatory content or the speaker is obviously not sufficiently qualified to speak in front of a specialist audience.
Likewise, contributions may be rejected if they do not correspond to the specified topic or possibly damage the image of the bsg, the bvitg e.V. or the DMEA. In this case, the bsg reserves the right to exclude the entire entry from the current competition. Notification of exclusion will be sent separately.
7. Course of the DMEA nova sessions - your contribution
7.1 A session lasts a maximum of 45 minutes in the preliminary rounds; there are five slots per session. The final session, including the award ceremony, lasts 60 minutes and comprises four slots. If the entry is to be supported by additional material, such as a presentation ("pitch deck"), you are responsible for ensuring that the material is available to the organizer in a standard format in good time. Delays for which you are responsible may result in your presentation time being shortened accordingly.
7.2 The sequence of the session (i.e. the order of the contributions in the respective session) will be determined by the bsg after the application deadline and is independent of the time of application.
8. Image and sound recordings
8.1 The bsg, the bvitg e. V. and Messe Berlin GmbH will record and archive events and contributions for the purposes of DMEA program documentation in whole or in part in film, image and sound and, if necessary, use them in the following manner:
- Transmission as livestream as well as public provision for download on an online platform of Messe Berlin GmbH as well as on the DMEA homepage.
- Publication on YouTube.
- Use for public communication measures of Messe Berlin GmbH, bsg or bvitg e. V. in connection with the DMEA (e.g. website, social media, print media).
- For editorial reporting as part of their public relations work in their own and third-party print and digital media.
- Forwarding to press representatives for the purpose of reporting on the DMEA.
8.2 There is no obligation on the part of bsg, bvitg e. V. and Messe Berlin GmbH and no entitlement on your part to the use shown.
9. Rights of use
9.1 You grant bsg all rights necessary for the fulfillment of this contract. This includes, in particular, the use of your logo, name, title and abstract and/or photos of the finalists in event-related print and digital products as well as the use of the image and sound recordings described under § 8.
9.2 The granting of rights is irrevocable, unlimited in time and place and transferable and includes in particular the right to reproduce, distribute and make publicly available the presentation, CV, photo and image and sound recordings.
9.3 bsg will respect your personal rights when using the material.
10. Remuneration
Applicants will not receive any remuneration or reimbursement of expenses for participating in the competition. However, startups nominated for the DMEA or their speakers will receive a permanent ticket for the DMEA 2024. No further remuneration is planned.
11. Prize money
11.1 The DMEA nova Award is endowed with EUR 2,500. The prize money will be awarded to the startup that emerges from the final session as the winner of the competition.
11.2 The use of the money is not earmarked. The prize money will be transferred to the winner within eight weeks after the event. For this purpose, the prizewinner will be contacted by the organizer and asked to provide bank details.
12. Premature termination of the competition
If there is good cause, the bsg reserves the right to interrupt or terminate the competition without prior notice. An important reason exists, for example, if the proper execution of the competition can no longer be guaranteed for technical or legal reasons. Applicants shall have no claims against the bsg in the event of interruption or premature termination of the competition.
13. Legal consequences in the event of a breach of the terms of participation
Individual persons or their entries may be excluded from participation, in particular in the event of a breach of the conditions of participation or attempted manipulation. In this case, the bsg reserves the right to take legal action, in particular if third parties file claims with the bsg due to legal violations. Prize money can also be subsequently withdrawn and reclaimed in the event of a breach of the conditions of participation. Applicants have no claims against the bsg in the event of exclusion.
14. Use of third parties
The bsg may use third parties at its own discretion and transfer the rights necessary for the fulfillment of its tasks to them. The bsg alone remains responsible to them for such third parties.
15. Cancellation of the event
Messe Berlin GmbH is entitled to cancel or postpone an event if the venue is closed/disrupted or for reasons of force majeure. In this case, bsg will inform you as soon as possible. Claims for reimbursement of expenses are excluded in the event of timely cancellation of an event. Cancellation shall in any case be deemed timely if it is announced at least two weeks before the event.
16. Personal absence
If you are unable or unwilling to attend the booked slot on the day of the event or if the scheduled speaker is not available, please inform bsg as soon as possible by sending an e-mail to dmea@bvitg.de so that the Session is not impeded.
Furthermore, in the latter case, we ask you to make every effort to find a substitute speaker (after consultation with the bsg). The bsg reserves the right to cancel the session if no adequate replacement can be found. Reimbursement of any expenses will be excluded.
18. Data protection notification
Please take note of the separate data protection notification.
19. Liability
19.1. Regarding your contribution, presentation and logo, you shall indemnify the bsg, bvitg e. V. and Messe Berlin GmbH against all claims by third parties based on an infringement of copyright or other third-party rights for which you are responsible.
19.2. The bsg shall be liable without limitation for intentional or grossly negligent conduct as well as for culpable injury to life, limb or health, in cases of fraudulent intent, in the event of the assumption of a guarantee or in the event of claims under the Product Liability Act.
19.3. In case of simple negligence bsg shall only be liable for the violation of cardinal obligations. A cardinal obligation is an obligation the fulfillment of which makes the proper execution of the contract possible in the first place and on the fulfillment of which the other party may rely. In the event of negligent breach of a cardinal obligation, the liability of bsg shall be limited to the compensation of foreseeable and typical damages.
20. Place of jurisdiction and place of performance, applicable law
20.1. As far as legally permissible, Berlin shall be agreed as the place of performance and jurisdiction.
20.2. German law shall apply to the exclusion of the conflict of laws and the UN Convention on Contracts for the International Sale of Goods.
21. Final provisions
21.1. Should individual clauses of these Terms of Participation be wholly or partially invalid or should the contract contain a loophole, the validity of the remaining contractual clauses or parts of these clauses shall remain unaffected. The invalid or missing provisions shall be replaced by the relevant statutory provisions.
21.2. Amendments to these Terms of Participation (including this written form clause) must be made in writing.
(Status: January 2024)
