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Terms of Participation for DMEA Start Me Up! Sessions
Terms of Participation for "Start Me Up!" Sessions
The bvitg Services GmbH (hereinafter "bsg") organizes pitch sessions for startups at DMEA on selected topics. This is an event at which several startups, that have qualified for a slot in the respective Start Me Up! session, are given the opportunity to present a pitch to trade visitors on the given topic.
Startups wishing to hold a pitch (hereinafter also referred to as "contribution") in the "Start Me Up!" format must first register and apply for this with the bsg via the DMEA registration platform (hereinafter referred to as "platform").
By registering on the platform, you agree to these conditions of participation.
1. Application requirements, registration on the platform and application
1.1. Any company that is an exhibitor at the "_Focus: Startups" area at DMEA can apply for a presentation slot. Other companies may participate in the event once, however reapplications will not be considered.
1.2. Any information marked with an asterisk on the platform is mandatory, as it is required by the bsg to decide on the acceptance of your contribution and to carry out the DMEA.
1.3. Your application will be stored on the platform even if your contribution has not been accepted by the bsg. The bsg will use this data for the planning of future DMEA events, for example, to address declined applicants for future events, if necessary. If you do not wish this to happen, you may request deletion of the application you submitted or your entire platform user account by emailing to dmea@bvitg.de. This does not affect the transfer of rights of use regarding presentations that have already been given, which is irrevocable (cf. § 6 of these Terms of Participation).
1.4. If your contribution has been accepted by the bsg for the DMEA, you are obliged to provide the services specified in these Terms of Participation.
2. Application procedure and deadlines
2.1 The topics of the various Start Me Up! sessions will be announced on the DMEA website. A limited number of slots are available for each topic. One presentation slot in the Start Me Up! Sessions is equal to 3 minutes.
2.2 Starting with the booking release on February 16, 2023, all exhibitors who meet the application requirements (cf. §1 of these Terms of Participation) can submit their application online via the Submission Portal. Multiple applications are possible, each exhibitor can apply for a maximum of three topics.
2.3 The bsg reserves the right to reject entries at its own discretion, if they do not fit the specified topic as evidenced by the title and/or description.
2.4 All applications must be submitted online by March 9, 2023, 11:59 pm at the latest.
2.5 At this time, the exact date of the Start Me Up! Session has not yet been determined. The bsg will communicate the date and time of the Session in due time (at least two weeks before the start of the DMEA).
2.6. Evaluation, selection and recommendation for nomination will be made by an expert jury by the end of March 2023. bsg may decide at its own discretion which entries will be placed for presentation at DMEA.
3. Your pitch, presentation, company logo
3.1. As a startup nominated for participating in the Start Me Up! Sessions, you will need to create your own pitch to present to interested visitors at DMEA. You will provide your presentation ("Pitch Deck ") with a maximum of 12 slides ahead of time to DMEA, no later than April 10, 2023.
3.2. You are basically free in the design of your contribution, but you have to consider the time limit of your slot: A presentation may not last longer than 180 seconds and may otherwise be stopped by the bsg.
3.3. The bsg also reserves the right to interrupt, shorten or terminate contributions if this is necessary for important reasons. This is the case, for example, if contributions do not correspond to the agreed topic, infringe the rights of third parties, are illegal or contain discriminatory content, Messe Berlin GmbH's hygiene concept is not followed, or the speaker is obviously not sufficiently qualified to speak to a specialist audience.
3.4. As part of the application, it is at most necessary to provide a logo of the company and upload it to the platform. The bsg, bvitg e. V. and Messe Berlin GmbH are entitled to use this logo in event-related print and digital products (e.g., program websites, highlight flyers, social media posts).
3.5 You are responsible for ensuring that the entry, presentation and logo do not infringe any third-party rights (e.g., copyrights).
4. Procedure of the Start Me Up! session, your contribution
4.1. A Start Me Up! Session lasts 45 minutes, there are five to seven slots per Session. If the contribution is to be supported by additional material, such as a presentation ("pitch deck"), you are responsible for ensuring that the material is available in a common format to DMEA or to the technical staff working on site in a timely manner. Delays from your responsibility may possibly result in your presentation time being shortened to reflect the delay.
4.2 The sequence of the Session (i.e., the order of the contributions within the scope of the respective topic) will be determined by the bsg after the booking deadline and is independent of the time of your booking.
4.3 Insofar as Messe Berlin GmbH has drawn up a hygiene concept for the DMEA, compliance with its specifications is mandatory.
5. Image and sound recordings
The bsg, bvitg e. V. and Messe Berlin GmbH will record events and sessions for the purpose of DMEA program documentation in whole or in part in film, image and sound, archive them and use them in the following manner:
- If applicable, transmission as a live stream as well as public provision for download on an online platform of Messe Berlin GmbH as well as on the DMEA homepage
- Use for public communication measures of Messe Berlin GmbH, the bsg or bvitg e.V. in connection with the DMEA (e.g., website, social media, print media)
- For editorial reporting as part of their public relations work in their own and third-party print and digital media
- To be passed on to representatives of the press for the purpose of report-ing on the DMEA
5.2 There is no obligation on the part of bsg, bvitg e. V. and Messe Berlin GmbH and no claim on your part to the use shown.
6. Rights of use
6.1. You grant bsg all rights necessary for the fulfillment of this contract. This includes in particular the use of your logo in event-related print and digital products as well as the use of image and sound recordings as described under § 5.
6.2. The granting of rights is irrevocable, unlimited in time and place, and transferable, and includes in particular the right to reproduce, distribute, and make pub-licly available the presentation, curriculum vitae, photo, and image and sound recordings.
6.3. The bsg will respect your personal rights during the use.
7. Pricing and remuneration
Participation in the Call for Papers for the "Start Me Up!" sessions is free of charge. Nominated startups will receive a DMEA speaker ticket for the day of the event on which the contribution will be presented.
8. Newsletter
If applicable, you will receive information about future DMEA events from us at the e-mail address you provide. You can object to this at any time free of charge, either via the link in the respective e-mail or by sending a message to the e-mail address dmea@bvitg.de.
9. Use of third parties
The bsg may, at its own discretion, employ third parties and assign to them the rights necessary for the performance of its tasks. The bsg shall remain solely responsible to you for such third parties.
10. Cancellation of the event
In the event of closure/disruption of the venue or for reasons of force majeure, Messe Berlin GmbH is entitled to cancel or postpone an event. In this case, bsg will inform you as soon as possible. Claims for reimbursement of expenses are excluded in the event of timely cancellation of an event. In any case, a cancellation is deemed to have been made in good time if it is announced at least two weeks before the event.
11. Personal prevention
If you are unable or unwilling to attend the booked slot on the day of the event or if the scheduled speaker is not available, please inform bsg as soon as possible by sending an e-mail to dmea@bvitg.de so that the Start Me Up! Session is not impeded. Furthermore, in the latter case, we ask you to make every effort to find a substitute speaker (after consultation with the bsg). The bsg reserves the right to cancel the session if no adequate replacement can be found. Reimbursement of any expenses will be excluded.
12 Data protection
Please note the separate data protection information.
13. Liability
13.1. Regarding your contribution, presentation and logo, you shall indemnify the bsg, bvitg e. V. and Messe Berlin GmbH against all claims by third parties based on an infringement of copyright or other third-party rights for which you are responsible.
13.2. The bsg shall be liable without limitation for intentional or grossly negligent conduct as well as for culpable injury to life, limb or health, in cases of fraudulent intent, in the event of the assumption of a guarantee or in the event of claims under the Product Liability Act.
13.3. In case of simple negligence bsg shall only be liable for the violation of cardinal obligations. A cardinal obligation is an obligation the fulfillment of which makes the proper execution of the contract possible in the first place and on the fulfillment of which the other party may rely. In the event of negligent breach of a cardinal obligation, the liability of bsg shall be limited to the compensation of foreseeable and typical damages.
14. Jurisdiction and place of performance, applicable law
14.1. As far as legally permissible, Berlin shall be agreed as the place of performance and jurisdiction.
14.2. German law shall apply to the exclusion of the conflict of laws and the UN Convention on Contracts for the International Sale of Goods.
15. Final provisions
15.1. Should individual clauses of these Terms of Participation be wholly or partially invalid or should the contract contain a loophole, the validity of the remaining contractual clauses or parts of these clauses shall remain unaffected. The invalid or missing provisions shall be replaced by the relevant statutory provisions.
15.2. Amendments to these Terms of Participation (including this written form clause) must be made in writing.
February 2023
