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Planning together for a safe DMEA!

Covid-19

Hygiene and Safety

Messe Berlin and the whole DMEA Team will take care about all hygiene and safety masurements for the upcoming DMEA according to the applicapable rules and regulations at that time.

Messe Berlin is guided by the principle that only persons who are able to present proof of a negative test result, vaccination or recovery from Covid-19 at the entrance to an event may be admitted.

Currently, participants (visitors, exhibitors, service providers, caterers, stand construction personnel etc.) are also required to wear a medical face covering, i.e. surgical face mask.

Some tipps for your exhibition planning and stand constuction

  • Ensure your stand features ample open space so that minimum distancing can be observed at all times during activities there. No cramped areas should exist.
  • Reception counters and presentation areas must take a minimum distance to the aisles into account.
  • Install exhibits and presentation areas (e.g. walls with LEDs) to ensure that visitors can observe minimum distancing and that gatherings can be avoided.
  • Two-tier stands should feature wide staircases and one-way traffic (if necessary by using floor markings).
  • Spaces that are covered above are not recommended. Rooms frequented by visitors should feature an open-plan design to enable an adequate exchange of air, at minimum thorough ventilation of the room.
  • Ensure adequately dimensioned areas for breaks and visitors.
  • Ensure generously sized seating areas and meeting rooms.
  • Install partitioning as a hygiene precaution where minimum distancing of 1.5 m is not possible.
  • Provide hand sanitiser on the stand, and if necessary disposable mouth-and nose-coverings.
  • Items and areas such as counters, tables and door handles where physical contact takes place should if possible be avoided. Partitioning is advised in order to maintain distancing.
  • Smooth surfaces are easiest to wipe and clean.

In order to be able to trace and localise possible infections and in compliance with the legal provisions, information will be collected on all participants. For contact tracing purposes this will take place either during ticket registration or at the latest upon admission. In addition to contact data (first and last name, telephone number, district or municipality of residence or place of fixed abode, full address or email address, attendance times, place / table numbers if available, the submission of a recognized COVID-19 negative test result or an exemption from it), information will be stored on the exact times of entry to and departure from the event venue.

The data will be passed on to the relevant public health authorities solely upon official request. The data will be processed in accordance with the legal data protection requirements.

Exhibitors are requested to provide the names of their stand personnel (including contractors such as construction firms etc.) on the ticket shop page. These persons will subsequently be issued with the necessary IDs which will be scanned and registered upon entering and leaving the exhibition grounds.

As an exhibitor you are responsible for keeping a contact list on the stand and making it available to the public health authorities so that they can trace the contacts of persons infected by Covid-19. This also applies to employees, suppliers, service providers, contractors and self-employed workers constructing the stand. All information must be stored for a period of two weeks in accordance with the Data Protection Directive (DSGVO) and be deleted thereafter.

Catering on the trade fair stand is permitted subject to the provisions of the SARS-CoV-2 Infection Protection Measures Ordinance being observed. Accordingly, food and beverages may only be consumed at tables. Seating and tables must be arranged in such a way as to ensure persons are a minimum of 1.5 metres apart. Surfaces must be cleaned and disinfected at regular intervals and adequate ventilation must be provided, i.e. rooms may not remain closed. Please note that in line with the current provisions, seating or table arrangements may not accommodate groups of more than ten persons. In this case the minimum distancing rule of 1.5 metres need not apply.

HOWEVER, this only applies to the consumption of food and beverages and not to the seminar and conference areas, including meetings and workshops. Time spent in the seated catering area should therefore be restricted to eating and drinking only. Mouth-

Attendance numbers are not specifically defined, however exhibitors are responsible for enforcing the minimum distancing rule of 1.5 m at all times. If minimum distancing cannot be enforced in certain cases or areas, then stricter hygiene conditions and measures apply. They include the installation of screens in all counter areas to protectagainst airborne transmission and mandatory wearing of medical mouth-and-nose-coverings.

  • Data must be recorded for all employees on the exhibition grounds during the construction and dismantling times. This means that stand builders, suppliers and other service providers also receive vouchers for the set-up and dismantling passes, which they have to personalize!
  • A hygiene concept is required for the construction and dismantling period (and for the event itself) which defines the hygiene measures on your stand and takes on-site circumstances into account. Internal and external employees are to be instructed accordingly. We also request that you name a contact to act as the person responsible for ensuring the rules are observed.
  • During construction and dismantling working at different times is also helpful in order to minimise the number of potential contacts. Ideally, small teams can be organised with fixed personnel. Disinfectant, gloves and medical mouth-and-nose-coverings should also be kept in sufficient supply.

FAQ

As in previous years, you can cancel your participation after registering for the stand as long as you have not received a down payment invoice. Cancellation fees only apply after this, if necessary a processing fee of 400 euros will be charged.

If we as the organizer cannot hold DMEA for reasons outside our own control, we will not charge our exhibitors for their stand rental. Your stand rental payment would then be returned to you or at your request brought forward to the next edition. Please refer to our General Terms of Business for Trade Fairs and Exhibitions organized by Messe Berlin GmbH.

Once you received the down payment invoice and order confirmation, our cancellation policy comes into force. From that moment on, if you want to cancel your participation, you must notify us as soon as you make the decision not to attend. This gives us the opportunity to look for another company for your space. If we find another (previously non-registered) exhibitor for your space, then as organizers we will only invoice you 25 percent of the total amount due to compensate us for the additional costs. If we do not find another exhibitor for the space, then you will be liable to pay your rental fees in full amount

We are confident that DMEA 21 will take place. We are in constant contact with the responsible authorities and pass this information on to our exhibitors and fair visitors in a timely manner. In cooperation with the authorities, we make every effort to realistically assess the situation and to communicate any cancellation of the fair in good time in order to avoid additional costs..

If the cancellation takes place due to official travel restrictions in the country of origin or in Germany and the travel restrictions make the entry impossible or unreasonable for the exhibitor, the exhibitor will not be charged or the stand rental fee will be refunded. Unacceptability shall be assumed if the return to the country of origin would be impossible or would require a quarantine of more than 7 days after return or if the entry to Germany would require a quarantine of more than 7 days. Proof of travel restrictions in the country of origin must be provided to Messe Berlin by means of suitable documentation.

FAQ - Hygiene and Safety